LONG MYND ADVENTURE CAMP DATA PROTECTION POLICY
- Date created: 13 April 2018
- Date approved by the Trustees: 25 April 2018
- Date of next review: 24 April 2019
Policy brief & purpose
The Long Mynd Adventure Camp’s Data Protection Policy refers to its commitment to treat information concerning the Trustees, Friends, customers, suppliers, and other interested parties with the utmost care and confidentiality. With this policy, we ensure that we gather, store and handle data fairly, transparently and with respect towards individual rights.
This policy refers to all parties (Trustees, Friends, customers and suppliers) who provide any information to us.
The Trustees and Friends of the Long Mynd Adventure Camp must follow this policy.
Generally, this policy refers to anyone we collaborate with or who acts on our behalf and may need occasional access to data.
As part of our operations, we need to obtain and process information. This information includes any offline or online data that makes a person identifiable such as names, addresses, usernames and passwords, digital footprints, photographs, social security numbers, financial data etc.
The Long Mynd Adventure Camp collects this information in a transparent way and only with the full cooperation and knowledge of interested parties. Once this information is available to us, the following rules apply.
Our data will be:
- Accurate and kept up-to-date
- Collected fairly and for lawful purposes only
- Processed by the company within its legal and moral boundaries
- Protected against any unauthorised or illegal access by internal or external parties
Our data will not be:
- Communicated informally
- Stored for more than the amount of time it is relevant or in line with the Law.
- Transferred to organisations who do not have adequate data protection policies
- Distributed to any party other than the ones agreed upon by the data’s owner (exempting legitimate requests from law enforcement authorities)
In addition to ways of handling the data, the charity has direct obligations towards people to whom the data belongs:
Specifically we must:
- Let people know which of their data is collected
- Inform people about how we’ll process their data
- Inform people about who has access to their information
- Have provisions in cases of lost, corrupted or compromised data
- Allow people to request that we modify, erase, reduce or correct data contained in our databases
To exercise data protection we’re committed to:
- Restrict and monitor access to sensitive data
- Develop transparent data collection procedures
- Train the Trustees, and any employees, in online privacy and security measures
- Build secure networks to protect online data from cyberattacks
- Establish clear procedures for reporting privacy breaches or data misuse